WP 4 – Activities in the area of dissemination, communication and management

The bilateral initiative will be coordinated by the University of Silesia in Katowice, which has vast experience in conducting international projects implemented by large partnerships and a long history of Polish Norwegian collaboration, including cooperation with SIOS in the area of Open Data. The University hosts the International Environmental Doctoral School (IEDS) and the secretariat of the Polish Polar Consortium. The Principal Investigator will be Dr. Dariusz Ignatiuk researcher at the University of Silesia in Katowice and president of the Polish Polar Consortium.

Effective coordination of the planned activities will be accomplished by providing a clear management structure through appointing Polish and Norwegian coordinators of the activities and tasks responsible for implementation, delivering the results and reporting to the National Science Centre. Three meetings (the kick-off meeting, mid-term review and final meeting during the SIOS Polar Night Week) will be used to set and review the implementation of the initiative both on administrative and merit based levels. Dedicated administrative personnel will be engaged in each partner entity to document incurred costs and ensure that all eligibility requirements are met.

Dissemination and communication of the results of the initiative will be carried out in line with the EEA and Norway Grants’ requirements. An opening event is planned to be organised as a part of the European Polar Board meeting at the University of Silesia in spring 2024. It will be open both to the scientific community and the general public. Stakeholders (researchers, NGOs, policymakers and the general public) will be informed about the main goal of the initiative, added value and impact of the EEA and Norway Grants through workshops co-organised by Polish and Norwegian partners, joint strategic reports, position papers and recommendations published, participation in meetings and conferences, interacting with the society on social media (Facebook, Twitter), presence in online and traditional media, presence at science festivals.

The activity also includes events aimed at the development of effective science management practices such as project management, communication, collaboration, resource allocation, and strategic planning. The main objective is to increase competences of scientists in science management and knowledge brokering through an exchange of experience between Polish and Norwegian partners. The objective will be fulfilled through common participation in workshops, seminars and meetings. Moreover, our goal is to develop scientists’ competence to allow them to play a role of knowledge brokers. Scientists as knowledge brokers facilitate the transfer, exchange, and utilization of scientific knowledge and information about changing Arctic geopolitics among stakeholders, such as researchers (including traditional knowledge experts), policymakers, industry professionals, and the general public. This is in line with the SIOS mission and objectives e.g., share of technology and experience in direct and structured dialogue with scientists, user groups, policy-makers and other stakeholders.

Planned activities:

  1. Kick-off project meeting in Poland. Focus on:
  1. Workshop in Norway. Focus on:
  1. Side events during the SIOS Polar Night Week in 2025. Focus on:

  4. We also organized training in science communication and cooperation with the media, see our relation: “About science humanly”

 

Reports from HarSval Initiative:

1. Spolaor, A., Salzano, R., Scoto, F., Barbaro, E., Luks, B., Laska, M., Sobota, I., Maetzke, R., Malnes, E., Vickers, H., Larose, C., Dahlke, S., & Maturilli, M. (2025). Understanding and analysing recurrent warm events in Svalbard: a comprehensive review on land cryosphere (AWARE). SESS report 2024 – The State of Environmental Science in Svalbard – an annual report (s. 212–226). Svalbard Integrated Arctic Earth Observing System. https://doi.org/10.5281/zenodo.14425903

2. Strzelecki, M. C. (2025). Project: HarSval Bilateral initiative aiming at Harmonisation of the Svalbard cooperation – REPORT FROM TASK 1.2.1 COASTAL ZONE CHANGES AND GEOHAZARDS. Zenodo. https://doi.org/10.5281/zenodo.14929345

3. Głowacki, P., & Ignatiuk, D. (2025). Polish-Italian cooperation in assessing environmental threats using the European research platform SIOS (1.0). Zenodo. https://doi.org/10.5281/zenodo.14929318

4. Łepkowska, E., Nawrot, A., Koziol, K., Karamuz, E., Alphonse, A. B., Łatacz, N., Stachniak, K., Solem, S., Niedzielski, P., Stachnik, L., Jankowska, K., Bączkowska, E., Wieczorek, I., Krakowski, K., Lewicki, T., & Wydrych, M. (2025). Report on the School of Polar Hydrology – methodology in hydrological and hydro-biochemical research. School of Polar Hydrology (SoPH), Karpacz, Poland. Zenodo. https://doi.org/10.5281/zenodo.14947910

5. Michalski, K., J. Majka, P. Głowacki, L.E. Augland, G.M. Manby, K. Piepjohn, P. Guarnieri, and K. Senger (eds.) (2025), SVALGEOBASE II: Tectono-thermal evolution of Svalbard – from metamorphic and magmatic processes to geothermal energy. Geological Workshop, Svalbard, 3–9 September 2024, Publs. Inst. Geoph. PAS 452 (P-4), 138 pp., DOI: 10.25171/InstGeoph_PAS_Publs-2025-001. https://pub.igf.edu.pl/files/Pdf/Pubs/454.pdf?t=1742373743

6. Beszczynska-Möller, A. Sundfjord, A. Renner, H. Sagen, Mooring observations north of Svalbard – the report from HarSval Activity 1.2.3 Oceanic changes (2025). The final version will be published as the data paper in the Copernicus ESSD journal. REPORT